• Breanna Bortner, Owner

3 Ways to Combat Detail Overwhelm

I know that we have all have experienced moments that are "I'd rather just not know" moments. These are moments in life that you are presented with a situation in which you don't feel inclined to seek out the answers, in fact, you are perfectly content with what you are currently doing. In these moments your curiosity for more is halted because you truly cannot absorb any more information.

For all the mamas with little ones out there, I am sure you experience these moments often. Maybe you just sat down on the patio to read and you hear the kids giggling about something suspicious. Maybe you actually hear silence and that makes you curious to know what your kids have gotten into, but not too curious. So you take a deep breathe and continue to read, hoping for the best. Honestly, I think we all need a break from the details from time to time.

Entrepreneurs whom are scaling also have many details floating around in their minds because of the roles they play within their business. When you are acting as the CEO, CFO, Social Media Manager, Brand Photographer, Sales Manager and IT Specialist it's so easy to get caught up with the finer details of what you are doing. But the problem is...


Not only do you not have time, you aren't going to make the time to dive that deep into one specific job function. It's just not something that interests you. Your passions lie in serving your clients, not in troubleshooting website glitches, staying up to date on social media trends and teaching yourself how to use Canva.

Living and breathing in so many different areas of your business isn't sustainable. It leads to working longer hours than you'd like, it causes you to have to sacrifice personal and family events, it causes you to lose focus on what your business goals are.

"Whatever you are not changing, you are choosing"

Read that again. Yes, it's true. When you are putting off your business goals, dreams and aspirations time and time again. You are choosing that for you. You are choosing to work in your business and not on your business. You are choosing to stay small. You are choosing to stay comfortable, when what you really need to grow is to take a few steps outside of that comfort zone you have build around yourself.

When it comes to combating detail overwhelm, I think it's important to focus on what the goal is. The goal of ditching overwhelm is to have the headspace to focus on the future of your business, not just the present. The goal is that you can show up fully for your clients. The goal is that you can focus on refining the skills that are going to grow your business. Okay, so let's dive into some helpful tips!

  1. Set yourself up for success by planning out 3-5 tasks you want to accomplish throughout your work day.

Don't give yourself a list of 20 things to do. Don't have a post-it note, paper calendar, digital calendar, and phone reminders all telling you different things to do. That is overwhelming in itself not to know which source you should be following. You should have all of your to-do items consolidated in one common spot, which leads me to my second tip.

2. Plan out larger projects using a project management tool.

I find that many people procrastinate projects because they are so caught up with the details that they cannot visualize the big picture of their initiatives. Use a project management tool, like Asana to map out what you need to do to accomplish your project. Instead of worrying about all of the "little things" that lead up to completion, block out some time where you can brain dump all of the subtasks you need to accomplish. Big projects start to seem less big when you know what you have to do to accomplish them. Set realistic SMART goals for your project and make sure that you give yourself ample time to work on the smaller sub tasks each week.

3. Set boundaries by setting a timer for 30 minutes

This is a tip for you and a reminder for myself. I am also admittedly the type of person that doesn't like to stop something that I have started. I could take hours to troubleshoot a computer problem I am having or to find a workaround for a system glitch I am experiencing. I just want results and completion. I just want to check that thing off of my to-do list. But getting wrapped up in these details just means that I start taking away time from other things I had planned for my day then my daily schedule starts to shift.

To set healthy boundaries, when you notice that you are starting to spiral down the whole of endless details, I recommend setting a timer for 30 minutes. My clients love to use the Time Timer app and physical clock. Once the time is up, put your task to rest and move on. Work on some other tasks, take a break, stretch, and pick back where you left off another time.

I am not going to sit here and tell you that you need to solve every problem that you come across in your business. Come on, that is just not realistic! There is a reason why larger corporations thrive, it is because they have multiple people serving in different functions throughout the organization. There are different roles that are all there to all support the same business initiatives, together. You need a good support system of other professionals whose expertise you can rely on from time to time.

If you are looking to get a taste of what it is like to have a business "wing-woman", a business bestie, and a business partner that can help take those tasks that cause detail overwhelm off your plate, I encourage you to check out my OBM Test Drive. This is a brand new service that I created to give support to business owners who need a refresh, who need momentum with a project that has been placed on the backburner, or who are ready to see their ideas become realities with a little extra "oomph"!

Talk soon,


Owner | Online Business Manager

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